Over the past six months, the Steering Committee members have been diligently assisting the TODO project in its stewardship and strategic goals. This summary aims to provide a concise overview of all the topic discussions and areas of work that the Steering Committee and the program manager have been focusing on during this period. For public disclosure, we include a summary of the monthly meeting notes taken.
Steering Committee Achievements
Update TODO charters and build Ambassador Program
After months of hard work and discussions, the Steering Committee has developed a new version of the TODO charters. The decision to make these changes stems from the remarkable growth of our community across diverse regions and sectors. Additionally, new structures have been added to foster better collaboration with open source stakeholders and provide opportunities for both, individuals and organization’s representatives, to become TODO supporters
Here people can read the mission, qualifications, and responsibilities of TODO General Members (Organizations)
Here people can read the mission, qualifications, and responsibilities OSPO Associates (Organizations)
Here people can read the mission, qualifications, and responsibilities of OSPO Ambassadors (Individuals)
Define processes to help the formation and growth of Working Groups
We now have a simplified process for the community to propose and launch new working groups. Proposals can be submitted through OSPOlogy GHDiscussions, and the issue should clearly document the benefits for the community and explain how this working group would assist OSPO professionals. The proposal is later (1) shared with the community to gauge interest and (2) reviewed by the Steering Committee which approves or declines the proposal.
Cultivate relationships with other communities across regions and sectors
There are a variety of active programs that encourage collaboration with other open source communities, projects, and foundations that the SC has reviewed. For instance:
OSPO Local Meetups is a framework for in-person local meetups to nurture local communities. It aims to provide a forum for like-minded professionals to share knowledge and experience on OSPOs and Open Source Management within specific regions. One example is The Japanese OSPO Local Community supported by OpenChain Project and TODO Group. These regular meetups are led by local TODO ambassadors and are fully in native-speaking language.
OSPOlogyLive Europe is a collaborative effort from representatives of various organizations (CHAOSS, InnerSource Commons, SPDX, OpenChain, and more) with the aim to facilitate presentations and roundtable sessions to help organizations effectively implement Open Source Program Offices based on specific region needs and to connect open source professionals from both local and international spheres.
Define processes to review working group efforts and archive inactive initiatives
The SC members voted and agreed that working groups and real-time chat channels can be removed after being inactive over a period of 3 months and giving prior notice to the working group mailing list of channels.
This policy is intended to be added to the upcoming TODO Project Playbook document in the governance repo. People can follow up on the progress (and file their ideas) in the dedicated issue.
Monthly meeting summary (January - August)
[January] SC Expectations in 2023
Creating formal TODO Working Groups
Discussing how to handle inactive working groups and slack channels
Planning clean-up strategies
Defining SC’s role in handling permission for Working Groups or TODO Meetup groups in case of misconduct.
[February] Refine the Charter (SC Goal)
- Documenting that the Steering Committee comprises individuals while TODO Group represents organizations with an OSPO.
[March] Building an OSPO Ambassadors Program (Individuals)
- Ana to create a draft documentation PR for SC’s review.
[April] Acknowledging Key Contributors to TODO / OSPOlogy
- Creating a mechanism to recognize maintainers (e.g., code, docs, facilitation) to the community.
[May] OSPO Survey Call For Partners & Supporting OSPO Professionals in Turbulent Time
Considering additional survey questions to collect community and industry needs relevant to current circumstances.
Discussing ways to support OSPO professionals facing job layoffs.
Planning an OSPOlogy session with SC members as panelists to address this situation.
[June] OSPO Definition Update Review and Approval
Reviewing and approving contributions to update the OSPO definition.
Displaying OSPO Definition on the Website
Preparing to display the OSPO definition on a dedicated website for better visibility.
Using a forked version of the CNCF Glossary, with the website deploy preview and repository available.
[July] Charter PR LF Legal Review Update & Setting Up in-person SC Meeting at LFMS
Updating the Charter Pull Request after Legal review.
Planning a happy hour event for networking and community bonding at LFMS.
[August] Setting Up TODO Satisfaction Survey, SC Nomination Forms, and review of OSPO Survey 2023 Results and Publication Planning
Organizing a yearly satisfaction survey for the community and group members.
Setting Up TODO SC Nomination Forms and Future Election Periods
Establishing processes for SC nominations and future elections.
Planning the review and publication of results from the OSPO Survey 2023.
Call for candidates - Steering Committee 2024 elections
TODO is getting ready for the 2024 Steering Committee Elections that will be taking place in October 2023. The Steering Committee shall be elected for their expertise and contribution to the advancement of open source management and strategy within organizations.
In order to become an official candidate for 2024 and gather candidates’ info to help others vote when the election opens, we have created this application form that will close on September 30th.
To become an official candidate, the person must:
- Be an active participant/contributor in TODO
- Complete the form before Sep 30th.
Candidate’s info submitted in the form will be shared with General Members one week prior to the election starts (Oct 1st).